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Conduct a salary review as a responsible

This article is for the attention of salary review responsibles.

Our Compensation product allows you, as a responsible, to be integrated into a salary review process in an informed and guided manner in order to find the fairest trade-offs.

Dedicated articles on the process and rationale are available: Overview of a salary review and Rationale associated with the salary review.

📨 Launch of the campaign

When the salary review campaign is launched, the reviewers receive an email indicating the number of salary reviews they must carry out.

 

🧑‍🤝‍🧑 Campaign Overview

The salary review is first completed by the responsible, then validated by the HR team.

👀 Overview of the campaign

The responsible person can access the salary review campaign: 

  • by clicking on the link contained directly in the notification received via email,
  • or through the application by clicking on Compensation > Campaigns and selecting the relevant one.

In the campaign, the responsible has access to the overview of the campaign. On this page, all data is filtered based on the reviews to which he has access. Whether as the responsible of the review in question, the hierarchical superior of the evaluated individual, or an administrator with rights over the evaluated individual.

Deadline

The header specifies the deadline by which the responsible must respond; this is an indicative and non-binding date. Indeed, the campaign will not be automatically closed after this date, and the responsible will still be able to complete the reviews assigned to them.

Budget

The budget includes all types of compensation included in the campaign.

It is distributed among:

  • Validated (in dark green): total of the increases for the "validated" salary reviews, for all types of compensation.
  • Completed (in light green): total of the increases for the "completed" salary reviews, for all types of compensation.
  • Remaining (in gray): budget for your team - sum of approved increases.
  • Off-budget (in red): budget excess in increases for the "approved" salary reviews versus the initial budget.

Completion

This graph is quite simple: it indicates the proportion of salary reviews for each of the three statuses: To complete, Completed, and Validated.

Participants

The responsible can here visualize and access the various salary reviews that have been assigned to them.

The first three columns specify the name of the employee, the salary review responsible, and the status of the latter.

Next are the columns related to compensation. The first and the last are always present:

  • Current remuneration: sum of the employee's remuneration at the start of the campaign. It includes the types of compensation that are part of the campaign and those that are not.

    Example: my campaign has been set up to review fixed salaries and bonuses. Employee A has a fixed remuneration of 30 €000 a variable remuneration of 2 €500 and a bonus of 2 €500. His current remuneration is 35 €000.

  • New remuneration: sum of current remuneration and all increases decided during the campaign.

    Example: on the Screen Capture below (first line), the current remuneration is 43 €500 the increases are €700 €0 and €0 ; the new remuneration is therefore 44 €200.

Next, we display a column for each type of remuneration included in the campaign (3 in the example above). For each of them, we indicate the increase in percentage and in value. When the evaluation is to be completed or completed, the responsible (or administrator) can modify it directly from the list without having to go into the full review.

💡 Note: Increases are recorded in the tool as a value (€). In some cases you may notice a slight difference, as our percentages are rounded with a precision of 0.01 %. In case of doubt, always consider the value data as the source of truth.

Responsible

At the end of the line, there is a menu that allows the person in charge to:

  • Update the status from "to complete" to "completed" and vice versa.
  • Change the person responsible for the salary review. Available only when the review is in the status "to  complete" or "completed".

📝 Completion of a salary review

The salary review is accessible from the campaign (Compensation > Campaigns) and will be available in the employee section during each review throughout the year 2026. It is only visible to users who have rights to the review: the person responsible for the review in question, the hierarchical superior(s) of the employee, or any administrator with rights over the reviewee regarding this product.

Instructions

The first block consists of the instructions. It is defined by the HR team during the creation of the campaign in order to provide information to the responsible person.

Compensation band

This second block specifies the compensation band to which the employee is attached.

The compensation band only appears:

  • if the employee is associated with a band.
  • + if this is indeed published.

If this is indeed the case, the information below will be present:

  • Name of the compensation band and link to the band (only if the responsible has access to the band)
  • Date on which the employee was associated with the band,
  • Fixed remuneration range (minimum and maximum)
  • Button "View all package" allowing the details of the remuneration to be consulted in a dedicated window.

If the compensation band is not published, only its name and the date of association with the band will be mentioned.

If the employee is not associated with any band, the following message will be displayed:

HR admins will be able to directly position the employee if necessary:

⚠️ Attention: The salary bands are captured at the time of the campaign launch. If a band is changed from the employee's profile after launch, it will not be updated in the ongoing salary review.

People Review

coming soon 👀

Objectives

These two blocks specify the completion of the employee's objectives over the last two periods.

On the left, the graph shows the average completion of objectives over the last periods (can go up to 4 periods).

On the right, we display the precise completions for each of the given periods.

💡 Note: We take into account the last periods when launching the campaign. We therefore do not display the objective periods created after the start of the campaign.

Increase

This 'increase' block is the most important within the framework of the salary review. It is here that the responsible or administrator will make their proposal for an increase.

It includes the elements listed below:

  • the details of all types of compensation, those included in the campaign and those not included in the campaign. The responsible can only propose a salary increase for the types of compensation included in the campaign.
  • The current compensation (the sum of all types of compensation) is mentioned at the bottom of the block, as well as the new package, which is the sum of the current compensation and all increases.
  • the percentage increase of the total compensation, encompassing all types of compensation.
  • A "Comment" section finally allows for the addition of an explanation for the suggestion or modification.

💡 Note: The comment is not mandatory, but it is strongly recommended. There is only one area for responsibles and HR admins. We therefore recommend that HR admins write below the comments of the responsible.

Status

The manager can update the status of the salary review from "to complete" to "completed" from the block located at the bottom of the screen.

He can also change the status from the header at the top right of the screen.

💡 Note: Responsibles cannot change the status to "Validated." Only members of the HR team have control over this status.

👁️ Visibility of hierarchical superiors

The salary review of your N-1, N-2, etc. is accessible from the campaign (Compensation > Campaigns) and will be available throughout the year 2026 also in the employee section from each interview. 

It is only visible to users who have rights to the review: the person responsible for the review in question, the hierarchical superior(s) of the evaluated individual, or any administrator with rights over the evaluated individual on this product.

💡 Note: Hierarchical superiors can only access salary reviews when the setting "The salary review will be visible to the manager and hierarchical superiors" is activated by the HR team during the campaign setup.

Campaign overview

Superiors have access to the campaign overview, including the graphs related to the budget and completion.

In the list of participants, they see the same information as the responsible or admins, but they cannot modify anything (increase, status, or comment).

Salary review

As in the overview, hierarchical superiors can see all the blocks and all the data of the salary review, but they cannot modify anything (increase, status, or comment).